COVD-19

Last modified 3/19/2020

 

This page will keep the SVCC community informed about the latest developments concerning COVID – 19. Please check back for future updates.

 

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April 1, 2020 
 
Communication Regarding Student Emergency Grading Policy from Dr. Keith Harkins, VP of Workforce Development and Interim VP of Academics, Southside Virginia Community College

Dear SVCC students,

In response to this unprecedented event, the Virginia Community College System is adopting an emergency grading policy for all Spring 2020 classes that end after April 6.  The emergency grading policy is a default Pass/Withdrawal/Incomplete grading scale and is compliant with federal and state financial aid guidelines. If you wish to request your earned letter grade (A, B, C, D, F), please see # 3 in the Emergency Grading Policy Guidance.

Emergency Grading Policy Guidance 

  1. Courses that have already ended prior to April 6 will follow the standard grading scale. 

  2. All courses that have not reached the course end date by April 6, 2020, will use the following grading scale: 

Letter Grade

Grade Criteria

Applicable Courses/GPA Impact

P+

Pass with a grade of “C” or higher

Applies to college transfer, technical education, and developmental courses. A grade of P+ will not impact a student’s GPA.

P-

Pass with a grade of “D”

Applies to college transfer, technical education, and developmental courses. A grade of P- will not impact a student’s GPA.

W

Withdraw

A student may withdraw or be withdrawn up until the last day of instruction without penalty.

I

Incomplete

The faculty member and student may agree to a plan to complete the remaining course requirements in the following semester (Summer 2020).

*For healthcare courses, students must have an average of 80% to earn a grade of P+.  The P- grade will not be used in healthcare courses. 

  1. If you would like to request your earned letter grade (A,B,C,D,F), you must complete the letter grade agreement in Canvas.  Requests must be submitted by no later than the last day of class instruction (prior to exam administration). A student may submit only one grade request per course, and that request, once submitted, cannot be changed. Submissions should be received by:

  • 16-week, 12-week, 10-week, 2nd 8-week sessions:  April 24

  • Dual Enrollment:  Contact your instructor to determine the last day of instruction. 

Emergency Grading Policy Implementation

  • This grading policy guidance is effective only for the Spring 2020 semester. 

  • A grade of P+ or P- will not impact a student’s GPA, Satisfactory Academic Progress, or progress towards graduation.  

  • A transcript notation for Spring 2020 will document the grade definitions for P+ and P-.  For college transfer courses, the P+ grade indicates that the student has completed the course with a grade of C or higher. 

  • Most in-state public institutions will accept a P+ for transfer purposes. Please check with your transfer institution if you are transferring to a competitive admissions program. 

  • Awarding a grade of W may impact students receiving benefits (Post 9-11 GI Bill Benefits, etc.).  Students should consult with an advisor to discuss opting into the standard grading scale in order to maintain your benefits.  

  • Financial aid students on Satisfactory Academic Progress (SAP) Warning, Probation, Suspension, or Academic Plan should be advised that P grades are considered successful in the College’s SAP policy.  A P grade will not negatively impact your status. The College is awaiting further guidance from the U.S. Department of Education regarding the treatment of unsuccessful grades such as W and I.  

Updated Withdrawal Dates for the Spring 2020 Semester

Students may withdraw from your courses for an extended period of time. 

  • 16-week classes end May 4, 2020 (may withdraw through May 3)

  • 2nd 8-week classes end May 8, 2020 (may withdraw through May 7)

  • 12-week classes end May 1, 2020 (may withdraw through April 30)

  • 10-week classes end May 1, 2020 (may withdraw through April 30)

  • 3rd 4-week classes end April 3, 2020 (may withdraw through April 2)

  • 4th 4-week classes end May 1, 2020 (may withdraw through April 30)

  • Special sessions or dual enrollment classes will have an extended period to be determined by the end date of each class.  

Financial aid may be impacted by withdrawing; a student that receives financial aid should discuss your status with financial aid before withdrawing. 

Incomplete “I” Grades

A student may request an “Incomplete”, and if approved by the faculty member, be given the opportunity to satisfy the requirements for completion of the course in the summer 2020 semester. 

Student Frequently Asked Questions (FAQs)

Please review the Student FAQs for more information regarding new questions regarding the Emergency Grading Policy.  


 

March 19, 2020 

COVID - 19 Communication Update from Dr. Quentin R. Johnson, President, Southside Virginia Community College

In these difficult and unprecedented times, I write to share decisions Southside Virginia Community College is taking based on recommendations from the Governor's Office, the Centers for Disease Control (CDC), and the Virginia Community College System, in response to COVID-19.  

 

Alternative Means of  Instruction

For the remainder of the Spring semester, our SVCC faculty and staff are working with our students transitioning to alternative modes of instruction while maintaining our standards of educational excellence.  

 

College Facilities

Effective March 23rd, all SVCC facilities will be closed to the public until further notice.  

 

SVCC Sponsored Events/Commencement/Graduation Ceremony 

We deeply regret that following the CDC guidelines, is requiring that we cancel many of our upcoming events including our commencement/graduation ceremony.  Commencement/graduation is our most exciting event as it is a celebration of our students and their accomplishments. The Class of 2020 will always be special as we look back and remember their ability to be flexible, work hard, and complete your spring semester.  

 

For an up-to-date list of SVCC events and their status please refer to our COVID-19 information page at southside.edu.

 

SVCC is OPEN----Virtually

 

Be assured, SVCC is open---Virtually!  Faculty and staff are communicating and assisting students to complete class requirements for our spring semester.  Our student services staff is accommodating all students by phone, internet, text messaging, and our website in order to answer any questions, alleviate concerns and to assist with summer registration.  

 

Updates and general college communications are posted on the COVID-19 alert at southside.edu.  Feel free to contact us with any questions you might have. Telephone contacts are included in the COVID-19 alert on southside.edu.


 

March 19, 2020

Student Communication from Dr. Quentin R. Johnson, Ph.D.  President, Southside Virginia Community College

In these difficult and unprecedented times, I write to share decisions Southside Virginia Community College is taking based on recommendations from the Governor's Office, the Centers for Disease Control (CDC), and the Virginia Community College System, in response to COVID-19.  Let me assure you that we do not take these decisions lightly, and we know how disappointing some of them might be as we move to complete our Spring semester.  

 

Alternative Instruction for the Remainder of Spring Semester 2020  

Our SVCC faculty and staff are committed to helping you complete the semester in any way possible.  Some of you will be able to complete remotely. We are fully aware many of you do not have the required hardware or internet service to move to an online format.  Our faculty has assured me they will work with all students to find a way toward completion while maintaining our standards of educational excellence. Your faculty will be in contact with you over the next few days with instructions for moving forward.  Please be sure to check your SVCC email account and Canvas often for the latest information.

If you have any issue contacting your faculty member, please feel free to contact one of our Deans at the appropriate number below:

  • Dr. Michelle Edmonds--Dean of Nursing, Health and Science

michelle.edmonds@southside.edu  Phone: 434.949.1006

  • Dr. Dixie Dalton--Dean of Humanities, Social Sciences, and Business

dixie.dalton@southside.edu  Phone 434.736.2085

  • Dr. Chad Patton--Dean of Career and Occupational Technology

chad.patton@southside.edu  Phone:  434.949.1038

 

College Facilities

Effective March 23rd, all SVCC facilities will be closed to the public until further notice.  

 

SVCC Sponsored Events/Commencement/Graduation Ceremony 

We deeply regret that following the CDC guidelines require that we cancel many of our upcoming events including our commencement/graduation ceremony.  Commencement/graduation is our most exciting event as it is a celebration of you and your accomplishments. Let me assure you we are not delaying the conferring of any earned degrees.  Students successfully completing a program of study at SVCC in the spring will be awarded the degree, diploma, or certificate. The Class of 2020 will always be special as we look back and remember your ability to be flexible, work hard, and complete your spring semester.  

For an up-to-date list of SVCC events and their status please refer to our COVID-19 information page at southside.edu.

 

Health and Safety

Follow recommended guidelines, and please take care of yourselves, each other, and help protect the health of our College Community.   For more information on what you can do go to www.vdh.virginia.gov

 

SVCC is OPEN----Virtually

Be assured, SVCC is open---Virtually!  Faculty and staff are communicating and assisting you to complete class requirements for our spring semester.  Our student services staff is accommodating all students by phone, internet, text messaging, and our website in order to answer any questions, alleviate concerns and to assist with summer registration and soon with fall registration.  

 

We realize you might still have questions and concerns.  Our faculty and staff will remain in frequent contact in the days ahead.  Updates and general College communications are posted on the COVID-19 alert at southside.edu.

Thank you for choosing SVCC!

 


 

March 17, 2020

Message from Chancellor Glenn DuBois:
 
Dear community college faculty, staff, students, and supporters:

Suffice to say, 2020 will not be the year for which any of us were hoping or expecting. The COVID-19 pandemic not only threatens lives but changes the very pace of life. That includes how our colleges continue to work on behalf of the students we serve. Virginia’s Community Colleges are open for business and will remain so, albeit adjusting how we operate to prioritize health safety.

We continue to track, and pass along to college leaders, the expert guidance being offered by the Virginia Department of Health(VDH) and the Centers for Disease Control and Prevention(CDC). To date, we have cancelled several events, large and small, across Virginia to comply with what the experts recommend including our State Board meeting in Martinsville and the New Horizons conference in Roanoke, along with other professional development events.

May Commencements Cancelled

Sadly, we will add another round of events to that list: our May college commencements. The most recent CDC guidance calls for avoiding gatherings of 50 or more people over the next eight weeks, meaning our commencement season. I’ve consulted with our college presidents and please know that we do not take this step lightly.

What’s difficult is that the very things that make commencement meaningful also makes them dangerous in this pandemic. While it’s a celebration of individual achievements, it’s a community celebration. Many of the same family members who travel far and wide to attend are at particularly high risk with this virus. And the hugs and high-fives that come naturally to so many of us in that moment fly in the face of the social distancing practices we are asked to observe.

The colleges will honor the achievements of their Class of 2020 graduates later, at a time and in a manner that is safer for all concerned.

Colleges Find a Way Forward

In the meantime, faculty and staff members are finding ways to minimize the pandemic on the students we serve and their academic journeys. I commend you for all that you are doing to offer classes remotely, to adjust performance-based courses to gather students in smaller groups, to find ways to counsel and advise beyond traditional face-to-face meetings, and continue offering computer lab and food pantry resources when possible.

This is incredibly important work. Just look around this emergency – the first responders, the hospital nurses, the truck drivers keeping food and supplies coming to our stores, and so many more – our society depends on community college-trained people to function, especially in its darkest moments.

Stay in touch with your managers, and college leadership, about what is occurring at your campus. As we look to salvage this current spring semester and prepare for perhaps an untraditional summer and fall semesters, your contribution will make all the difference.

Be Smart, Be Safe

That brings me to my final and most important point: be sure to take care of yourself and your family in this process. As a member of our team, we need you at your best to ensure that our mission continues when it is most needed.

Stay up to date on that guidance from the Virginia Department of Health(VDH) and the Centers for Disease Control and Prevention(CDC). Stay tuned to local media to understand what’s happening in your community. Practice the hygienic and social distancing habits that health experts are urging us to exercise. And make sure you know what’s happening with the operations of your college. Things can change quickly in this emergency.

Thank you for all that you are doing to support our students through this unexpected episode. Though we don’t know when, we know that this pandemic will come to an end. Let’s do everything possible to ensure the dreams and aspirations that brought people to our colleges don’t get lost along the way.

 

Sincerely,

Glenn DuBois

 


March 16, 2020

Effective immediately

SVCC's Department of Workforce Development and Continuing Education will pause all ongoing and scheduled classes until further notice. Our team is working to reschedule classes as soon as possible and will be communicating directly to students via email messages and phone calls over the next several days. 

 


 

March 12, 2020

SVCC Closings Due to COVID-19

From the Desk of Dr. Quentin R. Johnson: 

In an effort to protect the College community and to mitigate the risks associated with COVID-19, its spread, and the potential strain on area hospitals and clinics, SVCC will be taking the actions outlined below.  Any guidance we pass along will be interim in nature, using the best information available to us at the moment. As noted in previous communications, we are relying on the Virginia Department of Health (VDH), the Centers for Disease Control and Prevention (CDC), and other state and local departments for expert guidance. Southside Virginia Community College is taking the following actions:

  • Classes at all locations are cancelled Monday, March 16 through Friday, March 20th. All classes will resume through virtual or alternative delivery starting on Monday, March 23, 2020, and continue until at least Friday, April 3, 2020. Students should check Canvas or contact their professors for class information. Students are expected to check their SVCC email accounts regularly for updates.  Further clarification will be provided next week regarding class delivery after April 3.

    • College operations will be suspended at the following off-campus centers, however employees should report as usual:

      • Estes Community Center--Chase City

      • Lake Country Advanced Knowledge Center--South Hill 

      • Southside Virginia Education Center--Emporia

      • Occupational/Technical Center--Blackstone

  • Governor’s School will transition to virtual classes only. The Governor’s School Director will contact all school faculty, staff, students, and school divisions. 

  • All College personnel (Classified Staff, Administrative and Professional Faculty, and Wage Personnel) are expected to report to work on Monday, March 16, 2020 as scheduled, unless on approved leave.

  • All faculty should join a college-wide faculty meeting on Monday, March 16 at 3PM.  Separate email correspondence and Zoom invitation will be forthcoming. 

  • All campus events--both college sponsored and those by outside organizations are cancelled through Saturday, April 4, 2020.

  • Work travel for all College employees is limited to the service area only through Friday, April 3, 2020. 

  • All college-sponsored group travel scheduled through Friday, April 3, 2020 is postponed until further notice. 

  • College services on the John H. Daniel Campus and the Christanna Campus will remain open (Monday – Thursday, 8:00 a.m. – 4:30 p.m.)

  • College services are also accessible online via MySVCC and Navigate.

  • The John H. Daniel Campus and the Christanna Campus will be closed to facilitate extensive sanitizing and cleaning on Friday, March 20 and 27 and Friday, April 3, 2020. Employees should not report to work these days.

This situation is fluid. College administration is actively monitoring conditions for further developments and responding accordingly. SVCC will provide daily updates at www.southside.edu. SVCC’s Emergency Operation Plan is available on the College website.

Consistent with CDC guidelines, students, faculty and staff returning from travel to any country for which the CDC has issued a Level 2 or 3 Travel Warning related to COVID-19 should self-quarantine for 14 days.

For more information about COVID-19, please visit the Centers for Disease Control and Prevention (CDC) website.

 

Southside’s Leadership Team is continuing to monitor the situation closely and will keep you informed via email, Southside Alert, our website, and social media outlets if there are additional changes to SVCC operations. 

 

For additional information visit http://southside.edu/covid-19 

 


 

March 10, 2020

Southside Virginia Community College - Novel Coronavirus Information (Dr. Johnson's letter Coronavirus (COVID-19) pdf)

Dear College Community,

I know that many of you are understandably concerned about Coronavirus (COVID-19). In an effort to keep our campus community informed, we plan to communicate with you frequently until Coronavirus is no longer of public concern. Everyone can help prevent the spread of infectious diseases, and the Virginia Department of Health (VDH) recommends the following:

  • Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer only if soap and water are not available.
  • Avoid touching your eyes, nose, and mouth.
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
  • Clean and disinfect frequently touched objects and surfaces.
  • Stay home when you are sick.
  • Avoid contact with sick people.

As the health and safety of our campus community is our highest priority, the College is actively assessing the situation status for our local area, the commonwealth, and the nation. We are taking additional cleaning steps as deemed necessary. The Centers for Disease Control and Prevention (CDC) continues to say that the risk for coronavirus in the U.S. is low, and we are monitoring updates daily from the CDC and VDH. More information is available at https://www.cdc.gov/coronavirus/2019- ncov/downloads/2019-ncov-factsheet.pdf

For information regarding up-to-date VDH surveillance please visit the following link: http://www.vdh.virginia.gov/surveillance-and-investigation/novel-coronavirus/

For further information regarding how to prepare your households for the potential of Coronavirus, please visit the following link: https://www.cdc.gov/coronavirus/2019-ncov/community/home/get-your-household-ready-for-COVID19.html

Please take care of yourselves, each other, and help protect the health of our College Community.

Sincerely,

Quentin R. Johnson, Ph.D. President

 


 

SVCC Resources  

 
Important SVCC Contacts
  • Financial Aid 434-949-1094
  • Admissions 434-736-2046
  • Business Office/Cashier Christanna 434-949-1009
  • Business Office/Cashier Daniel 434-736-2018
  • College Communications/Public Relations - 434-949-1051
  • Student Services 434-736-2022
  • Adult Education 434-949-1090
  • B&G Christanna 434-949-1040
  • B&G Daniel 434-736-2055
  • Human Resources 434-949-1048
  • Foundation 434-949-1051
  • Dual Enrollment 434-949-1080
  • IT Support 434-949-1010
  • Workforce 434-949-1007
  • Learning Commons 434-949-6608
  • Library Christanna 434-949-1065
  • Library Daniel 434-736-2045
  • Academic & Student Affairs 434-736-2006
  • President’s office 434-949-1004
 
SVCC Sponsored Event Cancellations 
  • College For A Day/Open House (3/20/2020)
  • SVCC Celebrate Easter Trip Selma, NC (4/14/2020)
  • PTK Induction Ceremony (Collegewide) DAN Campus (4/20/2020)
  • CHR Grad Awards Ceremony CHR Campus (4/22/2020)
  • Nurse Aide Pinning DAN Campus (4/28/2020)
  • DAN Grad Awards Ceremony DAN Campus (4/29/2020)
  • SVCC Lancaster Trip Lancaster PA (5/4/2020)
  • Associate Degree Nursing Pinning CHR Campus (5/5/2020)
  • Nurse Aide Pinning CHR Campus (5/6/2020)
  • SVCC Commencement Ceremony DAN Campus (5/9/2020)
  • SVCC Grand Canyon Trip Grand Canyon, Las Vegas and HooverDam (6/9/2020)
 
 
 

Reference Links with Additional Information
 
 
Virginia Department of Health  (General information)
Virginia's Governor (COVID-19 in Virginia)
 
Centers for Disease Control and Prevention (What to do if You are Sick)
Centers for Disease Control and Prevention (Schools, Workplaces & Community Locations)
 
World Health Organization (Technical Guidance)
White House (COVID-19 Guidelines)
USA (Government Response to COVID-19)
 
 
Virginia Department of Health
 
The Virginia Department of Health (VDH) has a call line established for COVID-19 questions. A call center is available to the public for general information about the novel coronavirus. The number is 877-ASK-VDH3 (877-275-8343)
 
 
SVCC Bookstore
 
SVCC's Bookstore will offer FREE Shipping to help support learning regardless of where it takes place, in light of COVID-19. For more information visit the Bookstore Free Shipping webpage. 
 
 
Students and Faculty/Staff please be sure to check this page for any additional information surrounding COVID-19 that may affect instruction or operations at SVCC.