Mission Statement

2.14.1 Mission Statement

To collect, preserve, and provide access to information resources which support the instructional, educational, outreach programs, and mission of Southside Virginia Community College, as well as enhancing the student’s skills in locating, evaluating and using all types of information including print, audiovisual, online databases and the Internet. With these skills, students will be successful in the programs of their choice: academic, technical, and vocational and workforce development, as well as becoming lifelong learners. Find the Tools for Success in the Library!

We believe that the Libraries of Southside Virginia Community College are the intellectual crossroads for the community college. Therefore, it is the vision of the college Libraries to provide a comprehensive array of information services in a friendly, down-home atmosphere. Through the cooperation and teamwork of faculty, staff, students and the community, our goal of success for all will be realized.

The SVCC LRS supports college instruction and the learning community with a skilled and professional staff that:

  • provides materials (books, videos, digital information, computers, etc.) which enhance and enrich coursework and help students gain core competencies;

  • promotes effective use of information resources and instructional technology;

  • cooperates and collaborates with groups inside and outside of SVCC to maximize access to instructional resources for students, staff and community patrons.

Governance

While the LRS staff makes day-to-day decisions, other concerns shall be referred to the Library Advisory Committee. This is a standing committee, appointed by the President's Staff, consisting of one administrator (the Director of the LRS), two faculty members, and two staff members. The committee meets quarterly unless other meetings are necessary.

All patrons must have an SVCC library card or student ID with library barcode attached. Library cards are free, but the LRS charges $1.00 to replace a lost community card. Student Support Services charges $5.00 to replace a lost Student ID/Library Card. All LRS materials must be checked out before removal from the library. Patrons must have their library card to check out or renew items. Patrons may have up to twenty-five items checked out at any time. Patrons are responsible for all items checked out on their card. Patrons with overdue items or fines cannot check out items until their account is cleared. In House Use Reserve materials, periodicals and newspapers cannot be checked out.

The LRS primarily serves SVCC students. All SVCC students (full-time, part-time, and dual enrolled) are eligible for a library card. All others must be residents of Virginia who are at least sixteen years old and have a social security number. The LRS serves the following patron categories: SVCC student, SVCC faculty/staff, Governor's School student, Old Dominion University student, High School Summer School student, Summer Youth, and community member. Each category has unique library privileges.

SVCC students, ODU students, Governor's School students, and community patrons have the following loan periods:

  • Circulating books: 4weeks
  • Audios/Videos: 1 week 
  • Reference books: overnight
  • Reserves: overnight, 3 days or 7 days

One renewal is allowed for Circulating and Reference books and one renewal is allowed for audiovisual items.

SVCC faculty/staff have the following loan periods:

  • Circulating books: 8 weeks
  • Bestseller books: 2 weeks
  • Audios/Videos: 1 week
  • Reference books: overnight

SVCC faculty/staff may renew items with no limit. Exceptions to the above loan periods can be made for special circumstances.

It is the policy of the Libraries of Southside Virginia Community College not to extend ILL (Inter Library Loan) and circulation privileges to inmates incarcerated in a Virginia Department of Corrections facility; nor that of any other state. However; the Southside Virginia Community College faculty member may, at his or her discretion, check out materials to be used in class for currently enrolled students at Southside Virginia Community College. The faculty member would be responsible for the safe return of any materials. Under no circumstances should inmates be allowed to take library materials to his or her cell. The library material  must be used in the classroom.

The libraries at Southside Virginia Community College no longer charge fines for overdue materials; however you will be charged a $50.00 replacement fee if  the overdue item is not returned after three overdue  notices. If you lost part of a set of books or part of a set of audiovisual materials, you are responsible for the replacement cost of the entire set. InterLibrary Loan materials borrowed from other institutions are subject to the fine policies of that institution. SVCC students may have their academic records encumbered until items are returned or the replacement fee is paid in full. In addition, the Virginia Tax Loss Act requires the LRS to report replacement fees not paid to the state. Patrons put on the tax loss list will have the amount owed taken out of their state taxes or lottery winnings until all fines are paid.

Books or audio/visual materials may be placed on reserve at either campus library by a faculty member for a class. Faculty should submit all reserve requests at least one week before students need to use them. Reserve requests should include the following information: name of instructor, the course number and name, the begin and end date the item should be on reserve for, and how long the instructor wants students to be able to check them out. Check out options include: library use only, overnight, two days, and seven days. Reserve materials are requested on a semester-by-semester basis. Any materials on reserve at the end of the semester will be removed from reserve and integrated back into the collection. All reserve materials must be entered into the library's automated system, barcoded and labeled.

The LRS is responsible for maintaining audio/visual equipment sufficient for classroom use at all times. In addition, listening stations are provided in the libraries for audio and video media. Some equipment may be checked out to students, faculty and staff on a case-by-case basis. Borrowers are responsible for lost or broken equipment.

Interlibrary Loan (ILL) is a service that enables a library to borrow and lend materials to other libraries. The LRS provides ILL services to patrons who have a valid library card and are in good standing with the library. ILL materials can be requested by completing the ILL request form available at the circulation desk, or through the LRS web site. The LRS' ILL policies are based on the American Library Association's National ILL Code for the United States.

Materials requested through ILL must not be available at either campus library or through any of the LRS electronic databases. ILL requests for textbooks or for faculty reserve materials will not be honored. ILL materials usually arrive within a week to four weeks, depending on many uncontrollable circumstances. The loan period and fees for lost or damaged items are set by the lending library. The cost to obtain ILL materials is usually free. In some cases the lending institution may charge a fee. It is the responsibility of the patron to indicate the amount that they are willing to pay (if any) for the item on the ILL request form. When the requested material arrives, the patron will be notified and must pay any fees at that time. Borrowed ILL materials must be returned on time to the circulation desk. The LRS charges $1.00 per day for overdue ILL materials. It is the policy of the SVCC Libraries to not purchase, catalog or distribute text books whether for SVCC classes or classes from another college. The Libraries will not fill requests for the InterLibrary loan of textbooks from other sources as well.

All materials lent and borrowed through ILL are subject to Copyright Law, Title 17 of the United States Code.

The LRS usually does not lend reference books, reserve materials, or new acquisitions. The LRS does lend audio/visual materials. The lending period is eight weeks. Renewals will be considered. Borrowing libraries that lose or damage ILL materials lent from the LRS will be charged a $50.00 replacement fee. The LRS never charges borrowing libraries for ILL services. The LRS lends to fellow Virtual Library of Virginia (VIVA) members according to VIVA's Interlibrary Loan Guidelines.

The LRS provides full access to the Internet without filtering its content for academic and research purposes. Children under sixteen are not permitted to access the Internet without parental supervision. No child can be left unsupervised by a parent or guardian in the library. The LRS does not monitor or control information accessible through the Internet and is not responsible for its content. Patrons are encouraged to critically evaluate information found on the Internet. At times when Internet usage is heavy, the LRS reserves the right to limit the time a patron may take for a single session. The LRS may also close the computer labs for bibliographic instruction, equipment failure, or other reasons without notice.

Patrons must comply with SVCC's Computer Ethics Guidelines as found in the College Catalog. In addition, the LRS prohibits:

  • Recreational pursuits including chatting, playing games, and other interactive activities

  • Downloading of software including instant messenger services

  • Distributing unsolicited advertising

  • Damaging hardware of software including propagating viruses

  • Violating another person's privacy including slandering or harassing

  • Violating copyright

  • Any illegal activity

The purpose of a collection development policy is to state the guidelines under which selecting, maintaining, and deselecting library materials are to proceed. Collection development is the process of meeting the information needs of a service community. The policy will insure consistency among library staff responsible for the collection, and will communicate the guidelines to faculty, administrators, and patrons. The collection development policy will be reviewed annually and will be updated as changes occur within the College or the service community.

The Christanna Campus Library Supervisor is responsible for making collection-related decisions for the LRS. Teaching faculty and staff are strongly encouraged to recommend materials in their subject area. Due to the small size of the College, the Library does not have faculty liaisons. The Library Supervisor is responsible for communicating and corresponding with faculty and staff members on both campuses.

Southside Virginia Community College serves ten counties and one city, with a total service area of 4,200 square miles. The service area includes the city of Emporia, and the counties of Brunswick, Buckingham, Charlotte, Cumberland, Greensville, Halifax, Lunenburg, Mecklenburg, Nottoway, and Prince Edward. The College is made up of two campuses: the Christanna Campus in Alberta, and the Daniel campus in Keysville. In addition, the College has several centers throughout the service community such as the Campus Without Walls in Emporia, and many others. The Learning Resources Services is composed of two libraries: the Julian M. Howell Library in Alberta, and the John H. Daniel Campus Library in Keysville. The LRS primarily serves SVCC students. SVCC has approximately 8,000 students including a large proportion of African American students, female students, and adult learners. SVCC students take courses in general education, occupational-technical education, apprenticeship training, continuing education, and special regional and community services. The LRS also serves SVCC faculty and staff, Governor's School students, High School Summer School students, Summer Youth students, Old Dominion University students, and community patrons who live in our service area.

The LRS fully supports the American Library Association's Code of Ethics, Library Bill of Rights, and Freedom to Read statement. It is the responsibility of the Library Supervisor to include materials representing all points of view in the collection. The LRS does not necessarily endorse the ideas found in the collection. Patrons may request the Library consider a material for withdrawal from the collection by completing a request form. The Library staff will promptly review any requests. If the staff cannot reach a resolution, the Library Advisory Committee will meet to reach a decision. The LRS follows the procedure of the Virginia Library Association's Intellectual Freedom Manual.

The LRS collects introductory materials in most academic fields, and more advanced, specific materials in the fields of art, business, education, history, literature, mathematics, medicine, physical and life sciences, philosophy and religion, social sciences, library science, and others. Each library has a general circulating collection, reference collection, and bestseller collection. The LRS collects the following formats: books, periodicals, newspapers, and most forms of audiovisual materials. The LRS generally does not collect: microforms, maps, pamphlets, musical scores, computer software, government publications, textbooks, dissertations, theses, children's literature, or art work. The LRS collects some materials about the College such as Master Plans, Faculty/Staff Handbook, and yearbooks but does not attempt to serve as a comprehensive archive for the College. The LRS generally does not purchase duplicate copies except for some reference works and materials that circulate frequently. The LRS purchases contracts or rights to electronic materials that include those received as a member of Library of Virginia.

A collection level is established for each item purchased for the LRS by the Library Supervisor. The LRS has adopted the following levels, and percentages of the annual budget each level will receive. These definitions and ratios pertain to all formats collected, including periodicals. The Library Supervisor maintains the amount spent on each level in a spreadsheet so that these allocations will not be exceeded.

Minimal (1) - This level includes recreational materials that do not directly support the curriculum of the College. 15%

Basic (2) - This level encompasses standard, introductory works containing general information or overviews of a topic. 25%

Strong (3) - This level includes broad coverage of a topic that would satisfy most patrons' needs and directly supports the College's curriculum. 60%

Comprehensive (4) - This level is complete coverage of a topic including primary and secondary sources in all formats. Because SVCC is a community college and not a research university, this level is not supported at all by the LRS.

Examples of subject areas belonging to each of the collection levels:

Minimal

Crafts, Household, Cookery, Maintenance, Gardening, Popular Fiction,
Genealogy, Sports, Hobbies, Travel

Basic

Photography, Chemistry , Physics, Dance,  Speech, Earth Science, Statistics, Foreign Language, Theatre Arts, Library Science, Transportation, Mass Media, Women's Studies, Medicine, World History, Military Science, Law Enforcement/Corrections, Electricity, Office Skills/Word Processing,
Phlebotomy, Drafting, Truck Driving

Strong

Accounting, Mathematics, American History, Music, American Literature, Nursing, African American Studies, Philosophy, Art, Religion,
Biology, Electronics,  Business Information Systems, Computer Science, Sociology, Criminology/Criminal Justice, Study Skills, Counseling, Technology, Economics, World Literature, Education, Health, Science, English, Literature, Physical Science, Human Services

Upper division or graduate level materials will not be purchased. Juvenile literature will not be purchased, except in special circumstances (developmental classes, etc.). Expensive items must be evaluated carefully to justify their purchase. Publisher's catalogs, reviews, flyers, and brochures should be reviewed for possible purchases. However, these should not be the sole point of reference for acquisitions. The Library Supervisor must be active in locating materials on subjects that the library needs. Subject searches can be conducted on Books in Print, WorldCat, and online resources to discover materials that may not be widely marketed by a publisher. The LRS is responsible for selecting materials that support the mission and goals of the College, the content of courses offered in the curriculum of the campuses, the certifications offered by the College, the teaching aims of faculty members, and the special needs of SVCC students.

The LRS welcomes donations. Donations are accepted with the understanding that the Library reserves the right to make use of donated materials as deemed appropriate. Materials may be added to the collection if they meet the criteria of the Collection Development Policy and support the mission and goals of the College. Lack of interest, duplication, processing costs, or inadequate space may prevent donations from being retained. Donations that are not accepted for the collection will be discarded. The staff member accepting the materials should have the donor fill out a Donation Form. A thank you note will be sent to all donors.

Systematic deselection of materials is essential to maintaining a useful collection. An item can be removed for one or more of the following reasons:

  • Poor physical condition - the item is beyond repair

  • Age - the item contains outdated information and is not useful for current or historical purposes, the item has been superseded by a newer edition or a more current item on the subject

  • Infrequent use - the item has not circulated for at least 5 years

  • Outside the realm of the collection development policy - the item does not meet the selection criteria outlined in this policy

Deselected materials are discarded from the collection using the following process:

After deletion from the circulation system, materials are temporarily housed until a sufficient amount of materials accrues. Once a significant amount of deleted materials accrues, materials will be made available for free to faculty, staff, students, and other patrons. Any leftover materials are then offered to local prison libraries, school libraries, or public libraries. Any leftover materials not taken by the above methods are offered to other Virginia Community College Libraries. Any leftover materials are then trashed.

The libraries feature art shows and displays from time to time. The college is not responsible for purchase or replacement in case of damage, however every effort is made to protect art on display.

The LRS exists for patron use. Therefore the libraries shall not be used for College functions unless all other meeting areas are booked. The Director shall have final approval of any functions scheduled in the libraries.

Faculty may bring their classes into the LRS after normal hours to use reference materials, however, the computers will not be available and no materials may be checked out after normal hours. Faculty are asked to give two days notice when expecting to use the LRS after hours.

The fax machine in each library is for library use only. In times when other fax machines in the building are not available or out of order, school personnel may use the fax machine. Patrons may use the fax machine by signing in on the fax log and paying $1.00 per page for fax use.

The LRS is open to all with the understanding that an atmosphere conducive to research and study is maintained. Therefore:

  • Food and drinks are allowed in designated areas in the LRS

  • Cell phones in the Library must be off or on "vibrate". Please be considerate of other patrons and leave the library to take your call.

  • Activity or behavior that is considered distracting or disturbing to other patrons is not permitted. Threatening or dangerous behavior will immediately be reported to security.

  • Smoking, chewing, dipping, and other uses of tobacco products are not permitted in the Library. The College does not permit smoking in any campus building.

  • Damaging any Library material or resource in any way is not allowed.

  • SVCC's policy states that children on campus must be under parental control or under adult supervision. Unattended children are not allowed in any area of the College. The Library abides by this policy.

Violations of LRS policies may result in the suspension of library privileges and expulsion from the College.

Tests will be distributed in the library when a faculty member is not able to administer the test himself. Tests will be given on the day and time the class usually meets. The entire class will take the test at the same time.  Faculty are required to provide 24 hours notice and to complete the Test Instructions Form. Tests are given for Internet Classes with the same provisions: 24 hours notice and completion of the Test Instruction Form. If a student misses a regularly scheduled test and needs to make it up, the instructor will assign a date and time for the test.  The library will not accept any tests with the following instructions: "the student can take the test anytime next week". The Library distributes and collects tests.  The staff does not proctor tests. If the faculty member wants a test to be proctored, he/she needs to make other arrangements.

To collect, preserve, and provide access to information resources which support the instructional, educational, outreach programs, and mission of Southside Virginia Community College, as well as enhancing the student’s skills in locating, evaluating and using all types of information including print, audiovisual, online databases and the Internet. With these skills, students will be successful in the programs of their choice: academic, technical, and vocational and workforce development, as well as becoming lifelong learners. Find the Tools for Success in the Library!