Section 23-2.2:1 of the Code of Virginia requires that the VCCS send enrollment information to the Virginia State Police concerning applicants to institutions of higher education. This information is transmitted electronically and compared against the Virginia Criminal Information Network and National Crime Information Center Convicted Sexual Offender Registry. Language on the web application informs applicants that their information is being transmitted to the State Police. In the event that an applicant to Southside Virginia Community College is determined to be on the Sex Offender Registry, the following procedures apply:
- The applicant will be sent a letter to his/her mailing address by the Dean of Enrollment Management that states, “Due to your status as a sex offender listed on the National Crime Information Center convicted Sexual Offender Registry you must meet with the SVCC Threat Assessment Team to review your continued admission status.”
- The applicant must respond to the request within seven (7) working days to meet with the team. If the applicant does not respond within the 7 day request, then he/she will be denied continuing admission status and administratively withdrawn from courses if necessary.
- Via telephone, U.S. mail and electronic mail the applicant will be provided with a location, date and time to meet with the team. Failure of the applicant to appear will result in denied admission.
- The applicant will be asked to provide the following information when meeting with the team:
- Disclosure of the nature of the Offense for which he/she has been convicted,
- Justification for consideration of admission or continuing admission.
- Decisions by the Threat Assessment Team will be made on a case by case basis after a review of the totality of the circumstances. The information sought may be the same that will allow an offender to be removed from the registry. Those include nature and number of offense(s), date of last offense, length of time from the last offense, treatment and/or counseling sought, and restitution completed. The team will make a recommendation about continued admission by a majority vote within twelve (12) working days of receiving the required information and submit their recommendation to the Vice President of Academic and Student Affairs.
- The Vice President of Academic and Student Affairs will inform the applicant by letter of the decision.
- The student may appeal the decision by letter directly to the Vice President of Academic and Student Affairs within seven (7) working days of the date of the letter.
- The Vice President of Academic and Student Affairs will review all documents provided by the Threat Assessment Team and may meet with the applicant to make a decision within seven (7) working days from the date of the appeal letter. The decision of the Vice-President of Academic and Student Affairs shall be final.
Sex Crimes Prevention Act
The federal Campus Sex Crimes Prevention Act was enacted on October 28, 2000. The Law requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice of each institution of higher education in that State at which the person is employed, carries on a vocation, or is a student. In the Commonwealth of Virginia convicted sex offenders must register with the Sex Offender and Crimes Against Minors Registry maintained by the Virginia Department of State Police. Information concerning offenders registered may be disclosed to any person requesting information on specific individuals in accordance with the law.