Last Modified 4/3/23
When students enroll in the community college, they initiate an education record which includes financial information. The financial record (or student account) is accessed through the Student Information System by way of the Finance links in the Student Center. This account reflects charges and payments, documenting for the student individualized transactions for each term enrolled. Transactions can be student charges, student payments, scholarships, third party payments, financial aid, waivers, & refunds. Students can also view their academic information (enrollment), demographic information, service indicators, holds, and or to-do items in the Student Center.
- How Can I Pay?
In Person or Over the Phone Payments:
Due upon enrollment; current tuition and fee debts can be paid at any of our locations. Students will need to have their Employee ld number (seven digit number) when submitting payment to a cashier. Cashiers cannot provide balance information without authentication of the account. Students should know their balance or account information, or be able to provide the authentication information requested.
A service fee/convenience fee is charged on all credit and debit card payments. To avoid a service fee charged when paying online, you will need to select the ACH payment option. There is no fee charged when you select this option. Once you select the ACH option, you will be asked to enter in your bank account information.
Prior debts can be paid at either of our main campus locations in Alberta or Keysville, Virginia. Students can also contact us at 434-949-1009 or 434-736-2018 to make arrangements to pay prior debt.
Due upon enrollment; current tuition and fee debts can be paid online through our ePay system. Students are able to pay online, manage their accounts, and setup authorized users. Students access this through the Student Information System found on your MySVCC page. Log in to MySVCC
Other debt, including bookstore charges, should not be paid through this online system; instead call us at 434-949-1009 or 434-736-2018 to make payment.
For more information click the link below:
Students are able to take advantage of the easy payment system offered by Nelnet. Plans can be set up using a checking or savings account, or credit or debit card.
Setting up the payment plan is as easy as 1-2-3.
- Enroll in classes
- Navigate to the finance section of the Student Center (MySVCC)
- Enroll by completing the online agreement forms.
(restrictions apply, for more information see the Tuition Payment Plan page)
Financial Aid Payments
The financial aid office processes eligible students aid and determines the funds made available to the student. They post the anticipated amount of aid on the student's account, which will transfer to actual aid once the student's class(es) have met and been verified. Once the aid is considered actual aid, they disburse those funds to the business office, at which time the business office processes it and applies it to the student's account.
NOTE: Financial Aid refunds are processed after the business office posts the actual aid onto the account. Refunds are disbursed based on the student's selected method for refunds.
Scholarships & Third Party Payments
Scholarships and Third Party Payments must be assigned to the student account before the tuition deadlines. If authorization of a scholarship or third party payment has not been obtained before that time, the student may be dropped from all enrolled classes. Students are responsible for checking their accounts to ensure payments have been posted.
- When Do I Pay?
SVCC allows students to enroll in courses well before classes start. Since students are able to enroll in advance, there are designated drop dates which correlate to the student enrollment dates. These dates can be found on the Tuition and Fees page.
Southside Virginia Community College does not generate bills for the current term tuition and fees. Tuition and fee payments are due by 4:30 pm on the designated drop dates. You must pay all mandatory fees at the same time you pay tuition. The college does not accept partial payments unless you are signed up for the tuition payment plan, and payments are made through that system.
- 1098T - Internal Revenue Service Tuition Statement
Form 1098-T, Tuition Statement, is an Internal Revenue Service tax form filed by eligible education institutions to report payments received and payments due from the paying student. The institution has to report a form for every student that is currently enrolled and paying qualifying tuition and related expenses.
SVCC students who pay tuition out-of-pocket may be eligible to claim an education tax credit for the tax year. IRS Form 1098-T shows information reported to the IRS regarding payments to SVCC for qualified education expenses.
Only students who have paid at least part of their tuition for credit classes out of pocket are eligible for a 1098T form. Students whose tuition is paid 100% by grants, scholarships, or a third party are not eligible for a 1098T form. Payments for workforce training are also not included on 1098T forms.
1098T forms are reported by calendar year of when tuition payments were made (January-December).
These forms are mailed by January 31 each year to the student address on file. Please be sure your address is up to date at all times.
To obtain a digital copy of your 1098T, visit https://tra.maximus.com/. Click on “Login/Register” and follow the directions. After you have logged in, any 1098T forms from current and previous years will be available to view or print.
The above information is not intended as legal or tax advice. Please refer to your personal tax advisor or the Internal Revenue Service to determine your eligibility for education tax credits.
The Business Office hours and locations are:
Need Help With Payment?
Monday - Friday 8:30 a.m. to 4:30 p.m.
Alberta: (434) 949-1009
Keysville: (434) 736-2018