Workforce Policies & Procedures

Internet Privacy Statement

This Statement explains the Internet Privacy Policy which Southside Virginia Community College has adopted for its website, SVCC Workforce Development, but this shall not be interpreted as a contract of any nature, either stated or implied. This Statement applies only to pages on the SVCC website. The college reserves the right to amend this Internet Privacy Policy Statement at any time without notice. Pages that appear after you click on a link on our webpage may be controlled by a different agency or entity, whose practices are not under the college’s control and this Policy Statement does not pertain to those websites, not under the college’s control.

Virginia law

We protect our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the “Government Data Collection and Dissemination Practices Act” Code of Virginia §2.2-3800 et seq., the “Virginia Freedom of Information Act” § 2.2-3700, et seq., and by any applicable U.S. federal laws. Information We Collect, Including Personally Identifiable Information (PII) The college endeavors to collect only the minimum amount of information needed to provide its services. If you do nothing during your visit to the Southside Virginia Community College website but browse or download information, we automatically collect and store the following information about your visit:

1. the Internet domain and IP address from which you accessed our site;
2. the type of browser and operating system you used;
3. the date and time you visited this site;
4. the pages visited; and
5. if you linked from another website, the address of that website.

If during your visit, you send us an e-mail message, we will collect the e-mail address and contents of the message, including audio, video, and graphic information formats you send us. This may be to respond to you, to address issues you identify, to further improve our website or to forward your message to another agency for appropriate action. The information in our Web logs is not personally identifiable and no attempt is made to link it with the individuals that browse our website. We do collect, however, personal information directly from individuals who volunteer to complete forms or participate in surveys, in order to deliver the services requested. We only collect, retain, and use personal information where we believe it is essential to administer our business and to provide products, services, and other opportunities requested by our customers.

Information We Collect Automatically

All of the information listed above at “Information We Collect, Including Personally Identifiable Information (PII)” is collected and stored automatically by the college through software purchased from a third-party vendor.

How We Use the Information

We Collect Usage information is used to improve the content of our Web services and to help us understand how people are using our pages. We analyze our website logs to improve the value of the materials available on our site. Routing information is used to send requested Web pages to your computer for viewing. Transaction routing information is used primarily in a statistical summary format to assess content and server performance. We may share this summary information with our contracted vendors who provide analytics for us when needed. We analyze our website logs to continually improve the value of the materials available on our site. The information in our Web logs is not personally viewable and no attempt is made to link it with the individuals that browse our website.

If during your visit to the college’s website, you send us an e-mail message, we will collect the e-mail address and contents of the message, including audio, video, and graphic information formats you send us. This may be to respond to you, to address issues you identify, to further improve our website or to forward your message to another agency for appropriate action.

We do collect personal information directly from individuals who volunteer to subscribe to our services, complete forms, or participate in surveys. Collecting personal information is necessary in order for the college to deliver the services requested. We only collect, retain, and use personal information where we believe it is essential to administer our business and to provide products, services, and other opportunities requested by our customers.

We may keep your information indefinitely, but we ordinarily delete routing information regularly after the Web page is transmitted. However, on rare occasions when a “hacker” attempts to breach computer security, logs of routing information are retained to permit a security investigation and in such cases may be forwarded together with any other relevant information in our possession to law enforcement agencies. We use this transaction routing information primarily in a statistical summary type format to assess site content and server performance. We may share this summary information with our business partners when needed.

Optional information is retained in accordance with the records retention schedules at the Library of Virginia.

Under the “Virginia Freedom of Information Act” (FOIA), any records in our possession at the time of a “Freedom of Information Request” might be subject to inspection by or disclosure to members of the public. However, identifiable personal information will be removed prior to such release in accordance with FOIA.